Short, checked posts for office and administrative businesses: duties, deadlines and practice under ASiG and DGUV Regulation 2.
Contractor coordination in the office: under § 8 ArbSchG the client and the contractor align on hazards and induction. Who is liable for what, explained.
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How AI speeds up the risk assessment, what the prompt needs, and which review steps make an AI draft audit-proof under § 5 ArbSchG.
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Managing directors are personally liable for occupational safety under § 13 ArbSchG. Delegation shifts execution, not the duty to supervise.
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The service contract fixes support hours, services, term and documentation. A checklist of every point that must be settled before you sign.
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Open-plan office noise in Germany: ASR A3.7 allows 55 dB(A) for focused work, 70 dB(A) for clerical work and 0.6 s reverberation. Plus space, desk sharing.
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Since 2023 the VBG membership number is the company number (UNR.S). Register within one week under section 192 SGB VII, then classification and payroll.
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A BG inspection letter lists defects with deadlines: fix them, report completion. An order under section 19 SGB VII can be challenged within one month.
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A safety inspection walk is the site round of the occupational safety specialist under section 6 ASiG. What is checked in an office, how often, what is recorded.
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VBG questionnaires: FGBU, KiT, FB 6 and ZeBRA at a glance. Which one fits your office and what belongs in the risk assessment afterwards.
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Germany's Workplace Ordinance for offices: 8 m² minimum area, 500 lux at the desk, a break room above 10 staff. Every value with its ASR reference.
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The employer pays for screen work glasses when ArbMedVV screening shows normal glasses are not suitable. Process, costs, employee share, tax.
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The contribution to the Berufsgenossenschaft is paid by the employer alone (section 150 SGB VII). It depends on payroll, hazard class and rate.
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Fire wardens: usually 5 percent of employees. First aiders: 5 percent in offices with more than 20 people present. All German thresholds in one table.
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A nursery risk assessment covers lifting and carrying, noise, infection and the outdoor area. What the provider has to assess and document in Germany.
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Online safety training is allowed if it is specific to the business, checks understanding and allows questions. What applies on top in the home office.
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Number of safety officers: below 250 employees without special hazards one is enough, required from 50. Above that, five criteria decide.
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Having your risk assessment done externally: who may do it, how the process runs, what it costs in hours under DGUV Regulation 2 and what to check.
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Occupational safety fines in Germany: up to €10,000 under SGB VII, up to €30,000 under ArbSchG. The stages from inspection report to criminal law.
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The ASA meeting takes place at least once a quarter (section 11 ASiG). Who attends, a model agenda, the procedure and what belongs in the minutes.
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AI drafts briefings, operating instructions and risk assessments. Checking, local knowledge and liability stay with the employer.
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A tick-off checklist of every occupational safety duty in an office, in five areas, with threshold, legal basis, interval and proof.
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Table: 18 WZ codes of typical office business types with their support group under DGUV Regulation 2. Most offices are in group III with 0.5 hours.
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Support hours = employees times 0.5 hours in an office, plus business-specific support. Method, minimum shares and three examples under annex 2.
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Up to 20 employees, businesses can meet their safety support duty via the competence centre model, annex 4 DGUV Regulation 2. What it covers, where it ends.
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Large provider, independent consultant, office specialist, employer model or in-house specialist: which safety support model fits which office business.
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Under 18 the JArbSchG applies in the office: 8 hours a day, safety briefing every six months, medical check. What applies to apprentices and interns.
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Nothing happens in offices, nothing applies under 20, the BG never visits, home office is private: four myths and what ArbSchG, ASiG and SGB VII say.
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Which acts, plans and notices a German office must display, the thresholds that trigger each duty, and when digital provision is enough.
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Complete, dated, attributed, findable, kept current: the five marks that decide whether an office safety record actually works as proof.
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Cleaning products, toner and disinfectants are almost always low-risk activities in an office. What still has to be assessed and documented.
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Travel time, refresher training, headcount thresholds, equipment testing, first-aid supplies and missing records: the six items office budgets forget.
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Accessibility becomes mandatory under section 3a paragraph 2 ArbStättV as soon as a person with a disability is employed. Requirements, dimensions and funding.
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The five questions inspectors from the accident insurance institution ask in an office inspection: the record expected, the legal basis, where to file it.
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The appointment must be in writing under section 5 ASiG. What the appointment and the contract must contain: tasks, support hours and deadlines.
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The seven most common risk assessment mistakes in offices: no updates, missing mental stress, working from home, measures and effectiveness checks.
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Occupational safety starts with notifying the accident insurance institution within one week. All duties for start-ups sorted by founding stage.
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Why office and administrative businesses gain from specialised safety support: risk profile, support hours under DGUV Regulation 2 and audit readiness.
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The DGUV is the umbrella body; cover sits with a Berufsgenossenschaft. For pure office businesses that is usually the VBG: allocation and contribution.
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7 criteria for choosing an occupational safety specialist: qualification, sector experience, support hours, walkthroughs, documentation, price, contract.
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An escape and rescue plan is mandatory in an office where location, size and use require one. When that applies, what goes on it and where it is posted.
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No site walkthrough, documentation held by the provider, unclear hours: the 5 most common reasons businesses are unhappy with their safety specialist.
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Office rooms need at least 20 degrees Celsius under ASR A3.5 and should stay below 26. All limits, ventilation intervals and CO2 thresholds.
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Mental stress, DGUV V3 testing and annual safety training are the duties office businesses most often miss. What is required and how to catch up.
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Every office workstation needs an assessment under section 10 MuSchG, even with no pregnant staff. Duties, deadlines and the process at a glance.
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Starting occupational safety in an office takes 5 steps: arrange support, risk assessment, safety training, first aid, documentation. With a 90-day plan.
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Portable office equipment is usually tested every 24 months, fixed installations every 4 years. Intervals, qualified testers and records explained.
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Once an employee is unfit for work for more than three days, the accident must be reported within three days. Deadlines, first aid log and records.
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Occupational safety applies at home too. Which duties under the ArbSchG and ArbStättV apply, where telework differs from mobile working, and what has to be documented.
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Even a pure office needs extinguishers, clear escape routes and fire safety helpers. What the ArbStättV, ASR A2.2 and ASR A2.3 require and how to document it.
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Since May 2026 safety officers are required only from 50 employees, in offices too. Duties, appointment, how many you need and how the role differs from the occupational safety specialist.
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Yes, every employer must ensure safety support is in place. Which model applies depends on headcount. The thresholds under the ASiG and DGUV Regulation 2 at a glance.
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Expressly required since 2013 and often the most important hazard in an office. What the law requires, how the survey works and which measures actually have an effect.
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The occupational physician is a separate legal obligation alongside the safety specialist. When you need one, what they actually do in an office, and where confidentiality applies.
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An office needs trained first aiders, reachable supplies and a reporting chain. How many first aiders are required, what belongs in the kit and what has to be documented.
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Above 20 employees an occupational safety committee is mandatory. How part-time staff count, who belongs to it and what happens if the committee is missing.
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Screen work is the most common workstation in an office and clearly regulated. What the Workplace Ordinance requires, how to set it up and when you must offer an eye examination.
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The cost follows the support hours set by DGUV Regulation 2. Three office businesses worked through, plus in-house specialist, external specialist and the Unternehmermodell compared.
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Mail from the BG about occupational safety? What the association may do, which records it typically asks for, and how to respond within the deadline in five steps.
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With up to 50 employees, businesses may organise their own safety support. How the Unternehmermodell works, what it costs and when standard support pays off instead.
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Safety training is mandatory, on hiring and at least annually. Which topics belong in an office, which occasions trigger immediate training and how to document it properly.
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The risk assessment is required of every employer, including in a pure office. What belongs in it, who produces it, when it must be updated and how to start in four steps.
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A pure office has occupational safety duties too. The seven most important ones under the ArbSchG, ASiG and DGUV rules, sorted by the headcount at which they apply.
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