Interactive office checklist to tick off and print
From the first employee, the risk assessment, safety training, first-aid organisation and the appointment of an occupational safety specialist and an occupational physician apply. Above 20 employees the occupational safety committee is added (section 11 ASiG), from 50 safety officers (section 22 SGB VII, since 29 May 2026). The checklist only shows what applies at your size and can be saved print-ready. All entries stay locally in your browser.
Organisation & support
Safety training & first aid
Fire safety & escape routes
Workplace & inspections
This checklist bundles the typical occupational-safety duties of an office and administrative business. It is a guide and does not replace an individual risk assessment or legal advice. All entries stay locally in your browser; no data is transmitted.
How the checklist works
The list works through the core duties of an office or administrative business and shows the items that actually apply at your headcount. Two thresholds control this:
above 20 employees: occupational safety committee (section 11 ASiG)
from 50 employees: safety officers (section 22 SGB VII, since 29 May 2026)
| Employees | Items shown | Legal bases as listed |
|---|---|---|
| from the first employee | 14 items: risk assessment, support, safety training, first aid, fire safety, workstations and inspections | sections 5 and 12 ArbSchG, ASiG, DGUV Regulations 1 and 3, ASR A2.2, ASR A4.3, ArbStättV, ArbMedVV |
| more than 20 employees | in addition: occupational safety committee set up, meets quarterly | section 11 ASiG |
| from 50 employees | in addition: safety officers formally appointed, making all 16 items | section 22 SGB VII, since 29 May 2026 |
The two thresholds are decoupled. A business with 30 employees needs a committee but, in a classic office, generally no safety officers yet. Details in the duties quick-check.
If you would rather not work through the items yourself, the page on the external occupational safety specialist sets out what they take on in an office.
What the list is for
It is most useful before the first walkthrough with the occupational safety specialist. Knowing in advance what is missing shortens the appointment considerably and lets you clear up small things beforehand. It also works as an annual self-check and as preparation when a letter from the insurance association arrives.
What the list does not do
- It does not replace a risk assessment. That has to evaluate your specific rooms and activities, see Risk assessment in the office.
- It knows no sector-specific additional duties.
- A tick means exists, not current. A risk assessment three relocations old is formally present and practically worthless.
Legal basis
- Occupational Safety and Health Act (ArbSchG): section 5 risk assessment and section 12 safety training, the first items on the list.
- Occupational Safety Act (ASiG) section 11: occupational safety committee with more than 20 employees.
- SGB VII section 22: safety officers from 50 employees.
- DGUV Regulation 1 "Principles of prevention": first aiders, first-aid supplies and the notice.
- Workplace Ordinance (ArbStättV): display-screen workstations (Annex no. 6) and escape and rescue routes, specified by the ASR.
Frequently asked questions
Why do some items only appear above a certain size?
Because the duties attach to thresholds. The occupational safety committee applies above 20 employees; safety officers in a classic office only from 50, since 29 May 2026. The list shows only what applies at your size.
Does the checklist replace the risk assessment?
No. The checklist checks whether the building blocks exist. The risk assessment evaluates your specific workstations and derives measures with owners and deadlines. Neither replaces the other.
Can I save the result?
You can print the completed list and have the result emailed to you as a PDF. That makes it usable as a basis for discussion at the first walkthrough.
What do I do with the open items?
Prioritise by what an inspection asks for first: the appointments of specialist and physician, the risk assessment, training records and the first-aid organisation. Everything else builds on those.
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